File management can be done at the tip of your fingers. Given its convenience, most of us will not go back to the tech-free world of organizing files. Many professionals use different file formats for their work, such as Microsoft Word, PDF, Excel, PowerPoint, and more! In 2021, there are around 15 million daily active users of Microsoft Teams. With many people working at home, the number of people using Microsoft Teams has a 40% increase. With such numbers, there is no doubt that many need to know how to convert one file to another format. Without further ado, here is some software that you can use to convert Word to PDF.
3 Ways To Convert Word To PDF
- Using an online converter: PDFBear
When it comes to convenience and accessibility, the best tool that you can use to convert Word to PDF is by using web-based software. This is best if you do not have any installed software, like Adobe Acrobat or Microsoft Word. Even if you are using your phone, you will be able to use this feature without any problems. The conversion process is simple. All you need to do is four things. First, go to PDFBear, then look for the Word to PDF tool. Next, upload the Word file that you want to convert. Once the document is up, the server will scan your file, then the tool will automatically convert it for you. After a few seconds, you should be able to download the file or share it with your colleagues.
The good thing about this website is that you can use it for free without hidden charges or downloading anything. Aside from converting files, you may also use PDFBear to organize, optimize, and edit your files.
- Using Microsoft Word
This is one of the easiest ways of converting your files since you only need to do a few clicks. If you have the desktop version of Microsoft Word, make sure to fire it up! To start, open the Word document, then click the File tab. Under that, go to Save As, select the location where you want to save it, then choose PDF on the dropdown button. Click Save, then you are done!
Remember that Microsoft Word is not free. If you want to get that software alone, it costs around $129.00 as a one-time installation fee. You may also go for the subscription fee of $9.99 a month, or $99.99 for one year. If you want to avail the other software of Microsoft, you can get the whole Office for $250.00.
- Using Google Docs
Using Google Docs is another free way to convert Word to PDF, but it is a little more time-consuming compared to the other ways listed above. First things first, make sure that you have a Google account. If you don’t have one yet, you need to set it up first. Once it is done, you will have access to all the Google features, such as Docs, Sheets, Drive, Keep, and more!
To convert, upload the file to your Google Drive. Next, click the file, then open it using Google Docs. Once you have access, go to File, click Download, then choose PDF. This will prompt the site to download your file to your device.
Why Convert Word to PDF?
- Microsoft Word is not compatible with all systems.
Depending on your OS, you might not be able to access your Word files properly using any device. Microsoft Word may be a universal software, but software such as Apple and Android devices will not be able to open your file. With professionals sharing multiple files a day, it is best to be considerate of what device people use. Instead of sending a Word file, make sure to use the PDF format first.
- The PDF format preserves the layout of your files.
Related to what OS people use, it can be a huge factor when it comes to the preservation of the layout of your file. And if your work is in the line, you always have to make sure that everything is perfect. Formal and legal files should always be kept in a format that people can’t easily alter. This is another pro of using PDF.
- A PDF file is more compact.
There is no denying that PDF is the easiest format to share, given its compact size in nature. Remember, there is a file size limit whenever you need to share the PDF file via email. Another good thing about this is that even though the file size is smaller, the quality of your files remains the same.
PDF has more pros than cons!
As you can see, the PDF format has a lot of advantages for work and legal reasons. With the number of people using online file management increasing, it is best to know how to edit and convert files for multiple reasons. When you need to convert files, you can use the software featured in this article!