Today’s cloud technology supports innumerable software to run on its servers, which support several functions within an organisation. Every part of an organisation requires various software for its different operations, for example, accounting software, security software, file-sharing software, HR software, etc. HR software affects employees directly because it deals with their salaries, documents, contracts, etc. HR software like HReasily helps reduce the burden on HR personnel. The HR department single-handedly handles all the employees of an organisation and all processes related to them. The software helps reduce human error and effort by bringing technological precision and speed to regular HR activities.
The HR software still requires manual input and operation, and HR personnel require in-depth knowledge of the software to use it optimally.
UNDERSTANDING THE FUNCTIONS OF A HR SOFTWARE
Any HR software acts as aid and storage for the various day-to-day functions of the HR department.
Employee Portal
The induction process for employees across companies differ, but they usually involve similar processes. These various stages each contribute to the employee’s details and documents tracking their progress within the company. This data of employees can amount to enormous paperwork, but HR software stores them digitally, reducing storage requirements. The employee portal contains all information about each employee like their job description, current salary, CTC divisions, position, reporting head, department, etc. HR people can access all this information effortlessly on the portal due to its efficient organisation.
Salary and Payment Portal
Corporate companies have detailed divisions for an employee’s salary, as a portion goes into funds and shares. These percentage portions accumulate overtime, and the employee can access them whenever they want to, and there are separate records for these amounts. HR personnel have to keep track of the employee’s monthly pay and their various other components. But HR software makes this process simpler by maintaining accurate records of payments, claims, PFs, shares, etc. HR people can calculate bonuses, increments, and the like using these records on the software.
Attendance Portal
Companies and organisations have varying systems for employee attendance and its effect on their performance report or other factors. Companies can encode their attendance protocols onto the software, and it computes the data and collates results. The software reduces the time and effort for this process by more than half, making it an essential component of HR functioning. HR software like HReasily also offers connectivity to various other platforms like employee card reading networks, allowing it to keep track of every employee’s working hours. Employees can also use this software’s platform to log their leaves and permissions, allowing the software to record them for attendance purposes. The HR personnel only have to ensure all employees are aware of the attendance protocols of the organisation.
Documentation
An HR software keeps track of all employees in an organisation and maintains necessary documents about their performance and job in the company. Documents like employment certificates, payslips, contracts, and other such documents are available on HR software for download. HR people can preload templates with relevant information, allowing the software to generate the document while notifying the people on the hierarchy.
WHY USE HR SOFTWARE?
HR software maintains accurate and accessible records of all employees and their functions and performance of responsibilities. But it offers many eventual benefits, allowing for smoother operation between departments. The software also makes regular backups with secure protocols ensuring maximum security of employee information. Another aspect of employees that companies have to consider is government employment regulations. HR software like HReasily maintains the necessary documents for companies to stay compliant with the regional government’s employment laws and regulations. HR software helps ensure the smooth functioning of an organisation.